Cyber Security

Top 5 Cybersecurity Tips: By Experts, to organizations that use O365 Services

Office 365 is, without a doubt, one of the most popular tools used by organizations worldwide. As an office productivity suite, it streamlines document management and brings together all of the office apps under a single roof. As much as it fascinates business leaders, it does the same to the cyber hackers.

The O365 suite is a huge repository of information that makes it vulnerable to attacks and hacks. Keeping this in mind, here we outline the five security tips as opined by the industry experts to safeguard their O365 space.

Five Tips To Make Your O365 Infrastructure Hack-poof?

 Even though Microsoft Office 365 is well equipped with security features, there always lies the need to adopt stringent protocols that ensure an end to end privacy.

Without much ado, let’s move ahead to see how can you turn your system stronger.

1. Integrate Multifactor Authentication

Brute force attack happens to be one of the most popular ways of gaining unauthorized access to a system. It is done by guessing the registered ID and password to login to the system. This is why it is important to have dual-factor authentication within the system. It could be anything from a mobile verification, an email ID verification, fingerprint scanning, or a retinal scan. The crux being improving the security of the infrastructure.

2. Keep Track of Admin Privileges

The admin account is one that has all of the privileges related to the account. This in turn makes them vulnerable to hacks. To deal with this, it is best advised that either the admin use two separate accounts, one for everyday activities and others to perform admin activities (on an ad-hoc basis) or the admin could render access to another person on a temporary basis. Privileged identity management is an excellent way to limit access to the admin accounts.

3. Embed Encryption Tactics

At times it so happens that even though you have added multifactor authentication, hackers sail through the process to access the system. Hence, you need to have additional measures in place. This is where data encryption seems important. Irrespective of whether your data is at rest or in transit, it is necessary to integrate data encryption protocols and safeguard your organization against hacks and cyberattacks. By default, O365 has encryption features and can be extended by further targeting encrypted email messages.

4. Mobile Device Protection

O365 being a cloud-based solution, it can be accessed anytime, anywhere, and from all devices. Apart from the fact that such a feature provides ease of access, it lays down security concerns. Employees accessing the system from mobile devices could expose them to the threat of cyberattacks. Using the Mobile Device Management feature, you can introduce additional security layers, protecting the device and the data.

5. Keep Your Software Updated

Using outdated software is one of the reasons why hackers find their way within the system. It is important to perform regular update operations on the system, ensuring that the system is not old. Software updates come with patch fixes and enhancement in the security features. Put simply, every time a new version of the software hits the industry, it improves the software while eliminating vulnerabilities from the same.

  • Conclusion

 Having said all of the above, you should note that security concerns aren’t a thing of just the experts or the security engineers. Train your employees to give insights on the need for security. Remember, security is something that everyone within the organization must be aware of and should take significant measures to improve and enhance the same.

Dual Layer IT Solutions Ltd is a Microsoft partner and provides full suite of services for Microsoft 365 solutions including subscriptions, consulting, migration, MDM and portal management and on-going support.

Contact us at +852 3700 9988